Information for Authors
Who is eligible to apply for the Open Access Fund?
Current Cal State LA tenure-track & tenured faculty members, lecturers, staff, and students are eligible to receive funds.
Are there limits to the amount that an author can request?
Each author can request up to $1,500 in an academic year. For articles with multiple authors, it is recommended that each author submit an application for their prorated portion of any publishing fees. For example, for an article with three authors and a $3,000 publication fee, each author should submit a request for $1,000.
It is recommended that if there is a student co-author, that the faculty authors submit an application. If a student does not have a Cal State LA faculty co-author, they will be asked to submit a form individually.
Does each Cal State LA coauthor on a single article have to submit a separate application to receive funding?
No, but if the publishing fee is greater than $1,500, then each author will need to submit an application to have the full fee covered.
Which Cal State LA co-author should submit the application?
In most cases, it doesn't matter. However, it may be worth careful thought if an author plans to publish multiple articles in a fiscal year, due to the per-author limit of $1,500.
Why is it suggested that each co-author on a single article submit a separate application for a prorated amount of the publishing fee?
Each author may only receive up to $1,500 in an academic year. If you or any of your co-authors intend to apply for additional funding, pro-rating the fee allows you to use your remaining funds for another submission.
What happens in the case of multiple authorship, when some authors are from Cal State LA and others are not?
We encourage authors from other institutions to contribute to the cost of publishing, because many institutions have funding similar to Cal State LA Library’s Open Access Fund. Additionally, some journals offer waivers or reduced author processing charges to authors without institutional support. We encourage you to leverage those resources first. However, if external authors and/or their institutions are unable to assist with publishing costs, a Cal State LA co-author is eligible for full funding, up to the per-article and per-author limits, described above.
Do authors need to exhaust other funding sources that can be used to pay for submission fees before applying to the Open Access Fund?
Yes, authors with alternate sources of funding, such as other grants or publishing waivers, should use those sources before applying to the fund.
Are Cal State LA University authors being told to publish in certain journals?
No, Cal State LA authors are welcome to publish in any journal they wish. This fund is in place to assist those authors who wish to publish in open access journals.
Eligibility Criteria & Award Process
What types of journals are eligible for the Fund?
Funding is available for recently accepted peer-reviewed articles in completely open access journals that charge a publication fee associated with the cost of making an article freely available. Hybrid journal fees are currently not eligible for funding. See the question “What is a hybrid journal?” for more information on hybrid journals.
Eligible journals must be listed in the Directory of Open Access Journals (DOAJ) or follow best practices in scholarly publishing, as identified by DOAJ. Journals must also make their fee schedule publicly available online.
What types of fees are covered by the fund?
Fees associated with the cost of making an article freely available in a completely OA journal are covered by the fund. Costs for reprints, color illustration fees, non-open access page charges, administrative charges and other fees are not applicable.
Can the Open Access Fund be used to cover formats other than journal articles that are openly accessible, such as conference presentations and monographs?
Currently, the Open Access Fund may only be applied to peer-reviewed journal articles.
Can I be reimbursed for an Open Access article I've already published?
Currently, we are only funding articles that have been accepted, but not published.
What is the procedure for payment?
Author should request from the publisher an itemized invoice billed to the author and/or Cal State LA. Please email the invoice to Jenny Tran (email@example.com) or mail the invoice to the following address:
Attn: Jenny Tran
Cal State LA John F. Kennedy Memorial Library
5151 State University Drive, Los Angeles, CA 90032
Who decides which applications are funded?
The review committee will try to make a decision within two weeks of submission.
How do I apply?
Open Access Publishing
What is an open access journal?
An open access journal is one that provides free global online access with minimal or no copyright limitations. That means anyone, anywhere with access to the Internet may read, download, copy, and distribute that article.
Do open access journals employ peer review?
Yes, there are thousands of peer-reviewed open access journals. Open access is a method of publishing unrelated to the review process. Currently, nearly one thousand open access journals are indexed in Web of Science, which conducts a rigorous review of journals for quality and only includes journals with high impact factors.
What is a hybrid journal?
A “hybrid journal” is published by a traditional subscription-based publisher; articles can immediately be made freely available to the public if the author pays an additional publication fee (also referred to as “paid access,” “open choice,” sponsored article,” etc.). “Hybrid open access” differs from the true open access in that hybrid publishers often have restrictions on redistribution and reuse. A fully open access journal, on the other hand, has limited copyright restrictions which means anyone, anywhere with access to the internet may read, download, copy and distribute that article.
How can I make my research freely available to readers if I have used up my grant allotment for the academic year or if the Open Access Fund has run out of money?
As an author you have the power to keep some of your key rights when signing the publication agreement with a journal. You can request to reserve the rights that will allow you the option to post the article on your personal website. This is easily done with an author’s addendum, which can be attached to the publisher's copyright transfer agreement you will be asked to sign when your paper is accepted. SPARC has an author addendum available online which you can modify.
Do other institutions have this kind of fund?
Yes, similar programs are in place at many universities, including CSU Fullerton, University of California Berkeley, Harvard University, the University of Minnesota, the University of Iowa, and the University of North Carolina-Greensboro.
From where does the money for the Open Access Fund come?
The Open Access Fund is sponsored by the University Library. Funds allocated for this support cannot be used for and have no impact on monies allocated for journal subscription.
Where can I get further information?
For further information or assistance, contact Tiffanie Ford-Baxter (firstname.lastname@example.org) in the University Library.